Role Overview:
As a Personal Assistant at Genesis Creations S.A.E, you will provide essential administrative support to executives and key team members, helping them stay organized, prioritize tasks, and optimize their schedules. You will play a crucial role in ensuring that day-to-day operations run smoothly by handling administrative duties, managing communication, and assisting with various tasks to improve efficiency. This is a great opportunity to work closely with leadership and develop key skills in a dynamic and fast-paced environment.
Key Responsibilities:
- Manage executives' calendars, schedule meetings, appointments, and travel arrangements, ensuring optimal time management.
- Act as the main point of contact for internal and external communications, handling calls, emails, and other correspondence.
- Prepare and organize meeting agendas, notes, and presentations, ensuring all relevant materials are ready in advance.
- Handle confidential information with discretion and professionalism, maintaining a high level of trust.
- Assist in the preparation of reports, documents, and other materials as needed for meetings and business activities.
- Coordinate office activities and events, including team meetings, events, and conferences, ensuring everything runs smoothly.
- Manage daily administrative tasks such as filing, data entry, and maintaining organized records.
- Assist in project coordination by tracking progress, following up on deadlines, and ensuring timely completion of tasks.
- Conduct research and compile data to support decision-making and project execution.
- Provide general administrative support to team members as needed, ensuring smooth operations across departments.
- Ensure efficient office operations, including ordering supplies and coordinating with vendors.
Qualifications:
- Bachelor's degree or equivalent experience in a related field.
- 2+ years of experience in a personal assistant, administrative assistant, or similar role.
- Excellent organizational and time-management skills with the ability to handle multiple tasks and prioritize effectively.
- Strong communication skills, both written and verbal, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- High attention to detail and ability to manage confidential information with discretion.
- Ability to work independently and collaboratively, with a proactive attitude and problem-solving mindset.
- Experience in managing schedules, travel arrangements, and coordinating events.
- Strong multitasking and interpersonal skills, with the ability to interact effectively with executives, clients, and team members.
Our Benefits & Employees Wellness Program includes but not limited to:
- Social Insurance
- Medical Insurance
- Life Insurance
- Work-Life Balance
- Flexible working hours.
- Hybrid work options.
- Paid time off (vacation, sick leave, personal days).Professional Development
- Access to training and development programs.
- Career coaching and mentorship programs.
- Opportunities for internal mobility and advancement.
- Internal Training Opportunities.
Recognition and Rewards
- Performance-based bonuses and incentives.
- Employee recognition programs and awards.
- Milestone celebrations.
- Community and Social Engagement
- Team-building activities.
- Social events and gatherings to build camaraderie.
- Fundays.
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